Specialized Solutions

Hospitals Management Solutions

Specialized solutions to implement diagnosis, treatment and medical care tasks with systematic medical procedures and information archiving. Hospitals solutions are part of and integrate with Onyx ERP to carry out financial and administrative tasks to achieve the institutional management of a hospital.

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The Most Important Functions:

  • Effortlessly serve patients as doctors requests appear in concerned departments and each task is processed and completed.
  • Save treatment data and documents in patient’s file including visits, tests, operations, medicines and clinical care.
  • Link with international medical database which appears in its website like ICD10 for medical diagnosis reference.
  • Include the activities of hospital branches and sections in final financial statements from one accounting unit.
  • Easily add requests from external sources or doctors like booking an operation room or hospitalization, requests for tests or radiology for an outpatient.
  • Flexibility in adding new field for patient’s info in any department to register all necessary information.
  • Integrate hospital tasks with Onyx ERP financial and administrative tasks like accounting, inventory, assets and human resources.
  • Monitor financial performance through accounts, cost centers and various activities, and address inventory requests to meet actual needs.
  • Monitor technical performance by tracking implementation of doctors’ requests and tasks lists in different departments, and users performance.
  • Deal with tax liabilities to the local authority like VAT or any other tax.
  • Easily move between screens to implement tasks, and user can choose convenient work environment in terms of theme, language and preferred screens.
  • Clinic doctor or head of department can browse scheduled tasks and move to any procedure for the patient.
  • Document surgical operations including doctor decision, book O.R, tests results, prepare patient, anesthesia, sterilization, surgery team, operation report, recommendations and moving patient to ICU.
  • Benefit from systems of clinics, laboratory and radiology in separate work units.
  • Default settings that could be imported from excel files.
  • Easily get general or special reports with detailed or overview options at the level of clinics, departments or patients’ conditions.

Main Settings:

  • Settings for integration with Onyx ERP, to develop chart of accounts, cost centers and activities, and implement necessary administrative and inventory settings.
  • Add hospital information like branches, departments and buildings as well as rooms, services, specializations according to hospital structure, functions and tasks.
  • Define clinics with main data, specialization and link each clinic with doctors and their working hours.
  • Define doctors and technicians’ groups and their dues based on visit type or service according to their contracts.
  • Define diagnosis units like lab, radiology, ECG in terms of type, devices, tests and results sample.
  • Define medical equipment for diagnosis or treatment and specify users’ privileges in different departments.
  • Link equipment with lab system to read results, categorize tests so as to select test with sample and code results with reference values.
  • Code radiology equipment and their uses, categorize types and code results.
  • Specify general variables that are consistent with clinics, lab and radiology tasks to implement hospital policy with high flexibility.
  • Create main and sub groups for homogeneous services to process them in different system procedures and get relevant reports.
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  • Define and categorize medicines, code their sensitivity and interactions as inventory items with complete data, prices and relevant variables
  • Prepare lists for hospital services prices in one or multiple currencies for different clients (individuals or companies).
  • Define insurance services and link them with beneficiaries according to insurance companies categories, and specify employees treatment procedures and debt ceiling.

System Administration :

  • Define system users in their positions whether doctors, assistants, nurses, departments heads or administrative personnel, and specify their privileges.
  • Save backup off-site work network on daily basis, and adjust settings to automatically save a backup at the end of each shift or at any time.
  • Operate and show systems alarms like booking alarms, clinics appointments, doctors visits, tests results, and users notifications.
  • Manage and update hospital rates, discounts, offers or any variables to process them in different procedures.
  • Implement deactivation of users or for certain periods of time, and close financial and administrative periods.
  • Online technical support via CRM Mobile application to enable client to get help or update, and manage any urgent situation.

Administrative functions:

  • Search for or inquire about any current or former patient in hospital records or electronic archive.
  • Add a new patient when admitted to hospital or requesting direct service in any department like lab, radiology with necessary personal or medical information to be part of electronic record and medical procedures.
  • Any department, unit or clinic implements inventory disbursement or transfer requests for non/ medical materials, non/consumable items.
  • Doctor issues a discharge with a description of patient condition and reason for discharge to complete relevant procedures and clear account.
  • Add patient discharge information and care instructions, and issue permission to leave the hospital.

Diagnosis:

  • Add patient’s vital indicators and sensitivity to medicine or food.
  • Add request data, bill number, implementation time, result, technical data like type of radiology or lab sample.
  • Issue tests results and save them in patient’s file to appear in doctor’s tasks list and print a copy for patient.
  • Issue radiology result with films and doctor report and recommendations. The report is saved in patient’s file to appear in doctor’s tasks list and print a copy for patient
  • Doctor browses lab or radiology results and adds final diagnosis, recommendations and next visit date.
  • Procedures and results of any medical equipment are saved in patient’s file to appear in doctor’s tasks list and to follow up recommendations.

System Functions:

Hospitals management solutions cover all the needs of a medical institution, and the distribution of users in all hospital departments is based on volume of activity, number of clinics, departments and services.

Treatment :

  • Doctor browses information from patient’s file, adds complaint details, clinical examination results and initial diagnosis.
  • Doctor issues a request for test, radiology, ECG, hospitalization, operation which appears in relevant department.
  • Doctor issues prescription with any necessary recommendations.
  • Pharmacist browses prescription, gives medicine and issues bill according to patients’ payment method.
  • Add data for preparing patient for operation like tests results, clinical conditions, consent, and specify safe surgery list options.
  • Add data of surgery team and anesthesia type, review and confirm operation data and add any other details.
  • Write operation report with data for transferring patient and necessary recommendations.
  • Add post-operation details, visit hours, and any necessary procedures.
  • Doctor issues request to transfer patient to any department or another doctor with relevant justifications.

Financial Functions:

  • Select a bed according to booking, add hospitalization data given by doctor, and specify patient’s nurse.
  • Post the cost of occupied beds based on daily due time to make payments and process any discount or refund.
  • Book a surgical operation based on surgery type and add financial and medical data to save booking.
  • Issue medical services bill for any clinic or department according to payment method and calculate doctors’ claims.
  • Issue a bill for returned medical services based on available data and confirm the sum to be returned to patient.

Service :

  • Sterilization data are added based on needs of each department.
  • Add laundry data implemented for each department
  • Issue a birth/ death certificate or a medical report according to data given by relevant department.
  • Update patient’s records with any attachments.

Key System reports:

  • Financial reports for net sales and services or doctors claims
  • Medical reports for admission, diagnosis units like lab and radiology
  • Detailed reports for operations
  • Reports for the account of a patient, company or any client
  • Detailed or overview reports for insurance companies
  • Medical records reports according to issued documents or patients’ files

Utilities:

  • Electronic messages for communication between users to exchange remarks, clarifications or instructions
  • User manual with necessary information that users can browse easily
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Help & Instructions

Help & Instructions

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